Bylaws

Article 1. Name

  • The name of this organization shall be the Geodesy Section of the American Geophysical Union.

Article 2. Objectives

  • (a) To promote the aims and activities of the American Geophysical Union
    within the field of geodesy.
  • (b) To promote the scientific study of geodesy and to make the results of
    such studies available to the public by (1) scientific discussion,
    publication, and other dissemination of information, and (2) by sponsorship of
    scientific and technical symposia, colloquia, and meetings.
  • (c) To initiate and participate in geodetic research programs including
    those which depend upon international cooperation. (d) To promote cooperation
    among those scientific organizations whose objectives include furtherance of
    knowledge in the geodetic disciplines.

Article 3. Membership

  • (a) Types of members are as defined in Article 2 of the Union Bylaws.
  • (b) Members of the Section shall be all classifications of Union members who indicate an interest in affiliation with this Section.
  • (c) A Union member who becomes an inactive member of the Union shall also become an inactive member of the Section.
  • (d) Any member of the Section who ceases to be a member of the Union shall also cease to be a member of the Section.
  • (e) All Section members who are classified under Article 2, Sections a, b, or c, of the Union Statutes are entitled
    to vote and are eligible to hold office in the Section.

Article 4. Administration and Officers’ Duties

  • (a) Officers — The officers of the Section shall be the President,
    president-elect, and Secretary. The officers shall be members under Article 2,
    Sections a, b, or c, of the Union Statutes.
  • (b) Term of Office — The Section officers shall serve a two-year term,
    without honorarium, coincident with the term of the Union Officers. The
    President shall not be eligible for election as President-Elect immediately
    following the term as President. The Secretary’s term may be renewable. If any
    office becomes vacant, the Executive Committee of the Section shall designate
    a successor to complete the term. Officers designated by the Executive
    Committee cannot hold office, without election, beyond the term of their predecessor.
  • (c) Executive Committee — The Section shall have an Executive Committee
    which shall include the President, President-Elect, Secretary, immediate Past
    President, and up to four members-at-large. The members-at-large shall be
    appointed by the Section President with the recommendation and approval of the
    other Section Officers, for a term coincident with that of the President.
    Consideration should be given to choosing these members-at-large from Past
    Presidents; Task Group, Committee or Division Chairmen; Editors; and Program
    Chairmen.
  • (d) Duties of the President — The President shall preside at meetings of
    the Section and of the Executive Committee. The President shall appoint
    members to Section committees and task groups and have the power to withdraw
    appointments made while in office or by previous Presidents. The President
    shall be an ex-officio member of all Section task groups or committees. The
    President shall be a voting member of the Union Council and shall attend, or
    appoint an alternate to attend, and vote at all Council meetings. The
    President shall appoint an alternate to vote in place of the President-Elect
    when such officer is unable to attend the Council meeting.
  • (e) Duties of the President-Elect — The President-Elect shall assume the
    duties and powers of the President, at the request of the President or in the
    absence or incapacity of the President. The President-Elect shall be a voting
    member of the Union Council and shall attend, or appoint an alternate to
    attend and vote, at all Council meetings, or see that the President appoints
    an alternate. The President-Elect shall have such other powers and duties as
    may be assigned by the Section President. The President-Elect shall succeed
    the President at the end of the President’s term of office.
  • (f) Duties of the Secretary — The Secretary shall prepare the official
    minutes of all meetings of the Section and of the Executive Committee and
    submit a brief report of such meetings for publication in EOS, as appropriate.
    The Secretary shall handle all general correspondence of the Section; maintain
    and distribute an accurate list of task group and committee members,
    addresses, and year of appointment; issue notice of all Section and Executive
    Committee meetings; conduct letter ballots for the Section; receive and
    disburse funds as authorized by the Executive Committee of the Section, and
    Council of the Union; in the absence of a designated alternate, the Secretary
    shall represent the absent President at meetings of the Council (or the
    President-Elect, if not serving for the President); and perform such other
    duties as may be delegated by the Section President.

Article 5. Nomination and Election of Section Officers

  • (a) Nominations — At least six months before the general election, an ad
    hoc Nominations Committee composed of at least three Section members, one of
    whom shall be designated Chairman, shall be appointed by the Section
    President, subject to approval of the Executive Committee. The Nominations
    Committee shall submit to the Section President a slate of at least two
    nominees for the offices of Section President-Elect and Secretary. The
    President shall submit that slate to the Union Council at least four months
    before the Union’s general election. The slate of approved nominees shall
    appear in an AGU publication of general circulation not less than 30 days
    before the general election. Petitions of nominations from Section membership
    shall be honored provided that (1) each Petition is signed by at least one
    percent of the full voting membership of the Section, and (2) such Petitions
    are received by the Union’s General Secretary before the termination of the 30
    days notification period required before the general election.
  • (b) Elections — The general election shall take place by letter ballot at
    the end of the 30-day notification period. A majority of the votes cast shall
    be necessary for election to an office. No mail ballot shall be closed until
    at least 30 days after the date of issue. The election results shall be
    announced at the Annual Business Meeting. The term of office for all officers
    shall begin on July 1 following the elections.

Article 6. Divisions, Committees, Task Groups, and Representatives

  • (a) Divisions — The Section may be subdivided into Divisions. Proposals
    for a new Division or discontinuance of an existing Division may be made by
    any Section member but must be approved by the Section’s Executive Committee
    and by the Union’s Council. The Section shall elect appropriate officers for
    each Division.
  • (b) Committees — The Section may have administrative and technical
    committees. Proposals for a new committee or discontinuance of an existing
    committee may be made by the Section President, subject to the approval of the
    Section’s Executive Committee. Each committee shall consist of a chairman
    appointed by the President, with advice of the Executive Committee, and at
    least two members appointed by the President, with the recommendations and
    advice of the committee chairman. Committee membership should be distributed
    geographically and organizationally to the maximum extent possible. The term
    of office of all committee chairmen shall not extend beyond the term of office
    of the appointing President, but a committee chairman may be reappointed by an
    incoming President for another term. In the interest of some continuity of
    activities, the committee members should be appointed to definite terms such
    that the terms of one-half of the members expire each two year interval.
  • (c) Task Groups — Special task groups may be appointed by the President
    to undertake particular projects of limited duration. The term of appointment
    normally should not extend beyond that of the President, but the term may be
    extended if necessary to bring the project to completion.
  • (d) Representatives — The Council of the Union may appoint
    representatives to other organizations, upon mutual agreement with the Section
    when such representation may promote coordination and interest in geophysics.
    The Executive Committee of the Section shall make tentative arrangements for
    interorganizational relationships and shall select the representatives for the
    Section. Arrangements and commitments must be ratified by the Council of the
    Union before they are binding on the Union.

Article 7. Meetings

  • (a) The Section may hold as many Section meetings, or Executive Committee
    meetings, and at such locations, as may be deemed desirable by the Executive
    Committee, but at least one Business Meeting shall be held per year.
    Administrative and technical committees and task groups may hold as many
    meetings as they need to maintain their objectives and assignments. At least
    30 days advance written notice shall be given for the Business Meeting and at
    least 15 days advance written notice shall be given for Executive Committee or
    other committee and task group meetings. Specialty meetings dedicated to the
    pursuit of a specific scientific subject may be sponsored by the Section
    subject to approval by the Council.
  • (b) Written minutes shall be prepared for each Section, committee, and
    task group meeting and copies shall be distributed to the Union office and to
    Section committee, or task group members, respectively. A summary of the
    minutes also should be sent to the Editor of EOS for publication in that news
    outlet.
  • (c) A quorum for all business meetings shall be those present at the
    meeting. A quorum for the Executive Committee and other committee and task
    group meetings shall be one-third of the total membership of these committees
    or task groups.

Article 8. Publications

  • The Section may publish a newsletter and other items of interest to their
    discipline. However, the type of publication and the means of financing same
    shall be approved by the Union’s Executive Committee.

Article 9. Bylaws, Adoptions, and Amendments

  • (a) Adoption — New Bylaws may be adopted by the same methods as are
    provided for the amendment of Bylaws.
  • (b) Amendments — Any voting member of the Section may propose an
    amendment to the Bylaws. Such a proposal shall be considered by the Union’s
    Committee on Statutes and Bylaws and presented with recommendations to the
    Section’s Executive Committee. Upon approval of the Executive Committee the
    Bylaw shall be submitted to the Council of the Union
    for final approval. In case of conflict with the Statutes and
    Bylaws
    of the Union, the Union takes precedence over the Section.

Article 10. Parliamentary Authority

  • Robert’s Rules of Order shall be followed except as otherwise specified in these Bylaws.